Purchase Ledger Clerk

020 7494 9513

Purchase Ledger Clerk

Union VFX are looking for a Purchase Ledger Clerk to join the studio on a part-time basis. Previous experience in Xero is preferred as well as a passion for film and TV.

Role Details

Union is an independent visual effects facility providing a creative service for feature film and television productions. Our studio is founded on a culture of originality, innovation and collaboration where our people are at the forefront of what we do. Our clients are some of the world’s top film makers who return to Union time and again as a trusted partner and creative ally. Our team works closely with clients through every phase of their projects and our environment is very important for both.

Our Union Finance team is a key part of the company and provides an accessible, professional and efficient customer-focused service to the business. Our Purchase Ledger Clerk (PLC) plays an integral part of the team and will be the first point of contact for all supplier related enquiries. They will monitor and process our company spending ensuring all Union invoices are authorised, processed and logged promptly and in the correct way.

The PLC will deal with all aspects of Purchase Ledger from queries to reconciling supplier statements and will require a good understanding of debits, credits, reconciliations and financial processes. The role also involves setting up and posting various payment requests, dealing with petty cash floats and requests from our internal teams and providing accurate financial information to the Head of Finance as needed.

The PLC will have a good eye for detail, the ability to work to deadlines and strong numerical and IT skills. They will be working closely with both our staff and external suppliers and so will need good communication skills, be approachable and able to build strong relationships. The PLC will be highly organised, methodical and have excellent attention to detail to ensure transactions are processed in a timely manner. 

Responsibilities

  • Monitor and deal with all queries and invoices that come in to the shared Finance email inbox

  • Build good relationships and liaise with internal staff and external suppliers 

  • Monitor how much money is owed, and to whom, at all times

  • Log approved invoices on to XERO for Head of Finance (HOF)

  • Payment set-up and processing on Bank for authorisation by HOF

  • Allocation and reconciliation of payments

  • Reconciliation of monthly company credit cards

  • Investigate purchase invoice and ledger queries

  • Create new supplier accounts

  • Maintain the accuracy of vendor details

  • Process staff company expenses when applicable

  • Post monthly petty cash

  • Review purchase ledger processes and systems to identify improvement

  • Data entry & reporting

  • Assist with ad hoc queries, reporting and additional duties as needed


Qualifications, skills and experience

  • Prior experience essential in a Purchase Ledger Clerk role

  • Bookkeeping skills

  • Knowledge of accounting software (ideally XERO)

  • IT skills, including proficiency in Excel and Googledocs

  • Excellent organisation and attention to detail

  • Able to plan ahead and work to deadlines

  • Approachable and good at building relationships

  • Confident communicator

  • Experience of working in a SME within the creative industry 

  • Awareness of sensitivity of role with regard to bank processing and payments

  • Reliable and excellent time-keeping

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